Timetics AI V2 – Smart Appointment Scheduling Software for Teams & Services

Timetics AI is back — smarter, sharper, and designed to handle real-world bookings with less friction.

With Version 2, we’ve taken everything that worked in our first release and rebuilt the experience around flexibility, clarity, and control.

Whether you’re a solo professional or a large team managing multiple services, Timetics AI gives you the infrastructure to automate your calendar, manage bookings, and grow — without jumping between tools.

Let’s walk you through what’s changed and what’s ahead.

⚡ Quick Overview

Here’s a snapshot of what’s new and improved in Timetics AI — designed to make scheduling faster, smarter, and more customizable than ever before.

• Smarter Appointment Scheduling – Flexible booking flows for individuals, services, and teams.
• Team-Friendly Tools – Many-to-one, one-to-many, and round-robin scheduling modes.
• Advanced Customization – White-label branding, widget themes, and custom domains.
• Integrated Payments – Stripe, PayPal, Square, Apple Pay, Google Pay, and more.
• Deep Integrations – Calendar sync, CRM connections, marketing tools, and video conferencing.
• Data & Insights – Built-in analytics to track bookings, revenue, and team performance.

Why Timetics AI V2 is better than Cal and Calendly?

Most scheduling tools only solve one part of the problem — a basic booking link. But growing businesses need more: team coordination, customer control, branding, and payments.

Timetics AI replaces these:

• Calendly for scheduling
• Google Forms for data collection
• Stripe integrations for payments
• Manual email reminders
• A branded booking site
• These are all under one roof.

What sets Timetics AI appointment scheduling software apart?

• Built for niche professionals – Coaches, clinics, consultants, and service agencies
• Complete service booking flow – Including team members and categorized offerings
• Portals for both teams and clients – so everyone stays in control
• Flexible payment options – Stripe, PayPal, SSLCommerz, and more
• Automation-ready – Email and SMS flows without extra tools
• Branding control – Custom widgets, white label, and domains

Calendar sync that works – Google, Outlook, iCal

📘 Recommended: Why Every Business Needs a Booking Appointment Solution

Simple onboarding, two easy scheduling modes

Timetics AI starts with a simple choice: Are you offering meetings or services?

That split gives you tailored control, so solo professionals and service businesses don’t have to work around one-size-fits-all logic.

Two onboarding paths:

• Appointment Scheduling – For 1:1 calls, demos, internal meetings
• Appointment Booking – For services, group sessions, and team-based offerings

Each path unlocks distinct features tailored to your business model from the start — no workarounds or extra plugins required. We’re also planning to introduce a refreshed UI and an improved overall experience to make scheduling even more intuitive and enjoyable.

Phase one: Built for individual professionals and small teams

Phase One focuses on giving solo operators and lean teams everything they need to take bookings, collect payments, manage schedules, and automate follow-ups — without chaos.

1. Smart appointment scheduling for seamless bookings

If your business relies on one-to-one time — like coaching, consulting, or sales — then your booking system needs to reflect your day-to-day workflow. 

Timetics AI V2 makes this process frictionless, giving you complete control over availability, rules, and meeting preferences without needing to jump between tools.

Whether you’re scheduling internal syncs or client consultations, this feature is designed to make time management easy, professional, and scalable.

Key features:

• Smart time slot selection – Automatically adapts to your real-time availability
• Secret booking links – Share private sessions only with selected clients
• Multiple location support – Offer Zoom, MS Teams, phone, or in-person meetings
• Booking logic rules – Set how early users can book, cancel, or reschedule
• Timezone auto-detection – Automatically aligns booking times across regions
• Guest email support – Allow invitees to add additional participants
• Custom form fields – Collect only the details you need before the call
• Google Calendar sync – Keep your calendar updated and avoid conflicts
• Payments on booking – Accept full or partial payments upfront with ease

2. Flexible service-based appointment booking made simple

If your business runs on structured services — whether you’re a clinic with appointment types, an agency with packaged offerings, or a consultant with multiple programs — you need more than just a time slot. You need flexibility, organization, and automation.

Timetics AI V2 introduces a powerful service booking system that lets you offer categorized services, assign team members, manage availability per service, and streamline everything from payments to attendee tracking.

Key features:

• Categorized services – Organize offerings into clear, client-friendly categories
• Team member assignment – Let clients choose who they prefer to book with
• Google Maps location linking – Display accurate locations for in-person services
• Service-specific availability – Set unique hours and rules for each service
• Automated attendee tracking – Know exactly who’s booked, without manual input
• Payment & refund support – Accept deposits, full payments, and issue refunds easily
• Guest invitations – Allow clients to add additional attendees to bookings
• Custom slugs for SEO – Create clean, branded URLs for each service page
  

3. Streamlined appointment and booking management

Once bookings start rolling in, managing them shouldn’t require a spreadsheet or scattered tools. Timetics AI V2 gives you a clean, intuitive backend that keeps your entire appointment flow organized, whether you’re working solo or across a team.

Everything updates in real time, so you’re always in sync — no manual coordination, no missed changes.

Key features:

• List & calendar view – Quickly switch views based on your workflow
• Status filters – Instantly find upcoming, past, or canceled appointments
• Drag-and-drop edits – Reschedule bookings directly from the calendar
• Notification history – Track what reminders were sent and when
• Calendar updates in real time – All changes reflect instantly for admins and users
  

4. Appointment and booking edit or reschedule

Rescheduling or updating appointments used to be time-consuming, especially if you had to cancel and rebook from scratch. In Timetics AI V2, editing any appointment is now fast, flexible, and user-friendly.

You can update meeting time, date, or host with just a click, and the system will instantly notify all participants of the changes. 

For recurring meetings, you can choose whether to update just one instance or the entire series.

This feature helps users:

• Save time by avoiding full cancellations and rebookings
• Maintain a smooth experience for clients even when plans shift
• Keep booking records organized and transparent
• Reduce no-shows by ensuring all changes are communicated clearly

It’s built to make schedule management less manual and far more reliable.

5. Appointment/booking cancellation

Cancellations are a natural part of any appointment-based business, but they shouldn’t create chaos.

With Timetics AI V2, cancellations are handled with structure and transparency, just like a booking appointment solution should.. Users can cancel a booking in one click, optionally add a reason, and let the system take care of the rest, including notifications, calendar updates, and refund handling (if enabled).

This helps users:

• Reduce friction when clients or team members need to cancel
• Maintain a professional experience with automated alerts
• Keep calendars accurate without manual cleanup
• Save time on refund processes with built-in logic
  

It’s cancellation without confusion — built for real-life scenarios.

6. Payment gateway integration for hassle-free transactions

Timetics AI V2 makes collecting payments as seamless as booking itself. With direct integration of trusted payment gateways like Stripe, PayPal, and SSLCommerz, users can accept payments from clients globally or locally, without needing third-party plugins or complex setups.

This is the same level of convenience offered by some of the best appointment booking SaaS products, but now it’s built right into Timetics AI.

Whether it’s full payments, deposits, or service-specific pricing, everything is handled securely within the booking flow.

This helps users:

• Get paid upfront or partially, reducing no-shows and late payments
• Offer trusted, secure payment options that their clients already use
• Automate the payment process without manual follow-up
• Operate globally or locally with support for both international and regional gateways
  

It transforms Timetics from a scheduling tool into a true revenue-generating platform.

7. Availability management for complete scheduling control

In Timetics AI V2, availability isn’t just about open time slots — it’s about precision control over when, how, and under what conditions users can be booked.

Whether you’re managing meetings via Google Meet, Zoom, or Jitsi, you can customize your availability to reflect your actual workflow, not just your calendar.

From setting business hours to defining buffer time between appointments, everything is built to help users avoid burnout, reduce conflicts, and maintain a smooth booking experience.

This helps users:

• Offer accurate, real-time availability synced with their video platforms
• Prevent scheduling fatigue with built-in buffer times and break periods
• Set smart booking rules like minimum notice or lead times
• Adapt to exceptions using date-specific overrides and rolling windows
  

Its availability is tailored to your work style, not the other way around.

8. Calendar sync for conflict-free scheduling

Managing bookings across multiple platforms can quickly lead to double bookings and confusion. Timetics AI V2 eliminates that risk with real-time, two-way Google Calendar sync, similar to what’s highlighted in our guide on meeting schedulers for recurring appointments.

Every time a booking is made or updated in Timetics, it reflects on your calendar — and vice versa. This ensures your availability is always accurate, even if you’re managing multiple tools or meeting types.

This helps users:

• Prevent scheduling conflicts with real-time updates
• Manage all appointments from one unified calendar view
• Stay organized across platforms without manual syncing
• Build trust with clients by avoiding accidental overlaps
  

It’s a set-it-and-forget-it sync, so you stay in control without the chaos.

9. Team members’ management

Coordinating bookings across a team shouldn’t mean juggling spreadsheets or chasing availability by email. Timetics AI V2 introduces dedicated team management that gives both admins and team members the tools they need, without losing control.

Admins can invite and manage multiple team members, assign roles, and give them access to manage their calendars and integrations like Google Meet or personal schedules. Each member gets their panel to handle availability independently.

This helps users:

• Scale their booking system across departments or service providers
• Reduce admin workload by letting team members manage their availability
• Ensure smooth scheduling with synced calendars and video tools
• Control access and responsibilities with team role permissions
  

It’s structured team collaboration — without the chaos of manual coordination.

10. Customer portal for easy self-managed bookings

Your clients shouldn’t have to rely on back-and-forth emails to manage a booking. Timetics AI V2 introduces a dedicated customer panel that puts control in their hands, while keeping your operations organized.

Each customer gets a self-service dashboard where they can view, reschedule, or cancel appointments, and connect their integrations (like Google Meet) for smoother communication. You can also assign roles if needed, offering a tailored experience for VIP clients or partners.

This helps users:

• Offer a more professional, self-managed booking experience
• Reduce admin time by letting clients handle changes on their own
• Ensure smooth meeting connections through client-side integration
• Personalize access with role-based permissions
  

It’s a client experience designed for convenience, trust, and efficiency.

11. Customizable booking for a personalized scheduling experience

Your booking experience should feel like a natural extension of your brand, not a generic third-party tool. With Timetics AI V2, you get fully customizable booking forms that can be embedded anywhere and look great on any device, just like we highlighted in our guide on business meetings with free scheduling software.

Whether you’re adding it to a website, landing page, or pop-up, the form adapts perfectly and maintains your brand’s consistency across platforms. Mobile responsiveness ensures clients can book on the go without friction.

This helps users:

• Create seamless booking flows directly within their website
• Deliver a branded experience with no redirect or disjointed interface
• Capture more mobile bookings with responsive form design
• Improve trust and conversions by keeping users in a familiar environment.
  

It’s your booking system — embedded, branded, and optimized for every screen.

12. Custom branding for a fully branded booking experience

Your booking platform should feel like your platform, not someone else’s. Timetics AI V2 gives you complete control over the look and feel of your scheduling experience with robust custom branding options.

From color schemes to full white-label support, you can match your booking interface to your brand identity. Whether you’re embedding forms or hosting a booking page, clients will see your brand, not Timetics.

This helps users:

• Strengthen brand consistency across all client touchpoints
• Build trust with a fully branded, professional interface
• Remove third-party distractions with white-label functionality
• Deliver a seamless experience from website to booking flow
  

It’s not just scheduling — it’s a branded customer journey from start to finish.

13. Workspace management

Handling multiple brands or departments across one scheduling platform usually leads to clutter, but not with Timetics V2.

Our new Workspace feature lets you manage separate booking environments under a single profile. It’s clean, scalable, and something even top tools like Calendly or Cal.com don’t offer.

This helps users:

• Run multiple brands under one account
• Switch calendars and services with zero confusion
• Control access per team or resource
• Simplify billing with one subscription
  

No more messy logins. No more mix-ups. Just pure clarity across everything you manage.

14. Automation workflow for instant notification

Manually sending booking confirmations, reminders, or follow-ups is a waste of time and prone to human error. Timetics AI V2 solves that with a built-in automation workflow that lets you create smart, reliable notification sequences for every booking.

With an intuitive email automation builder, you can easily map out when and how messages are sent — no code, no outside tools.

This helps users:

• Automate confirmations and reminders with zero manual effort
• Create custom email flows for different services or teams
• Stay consistent with timely updates for reschedules or cancellations
• Improve attendance by keeping clients informed at every step
  

It’s like having a virtual assistant — ensuring every message is sent, exactly when it should be.

15. Analytics for better clarity

You can’t improve what you can’t measure — and that’s why Timetics AI V2 comes with built-in analytics designed for service businesses.

From performance trends to revenue tracking, you’ll get a clear view of how your bookings are performing and where to optimize — all without needing third-party tools.

This helps users:

• Track success rates to spot what’s working
• Monitor cancellations and identify patterns
• Understand audience demographics to refine targeting
• Analyze revenue by service, period, or team
  

It’s not just data — it’s insight that drives more intelligent decisions.

📚 Recommended Reading

If you want to take your scheduling analytics even further, check out our guide on using data analytics in appointment scheduling . It’s packed with strategies to help you turn numbers into actionable business growth.

16. Marketing automation tools integration

Manually exporting booking data to your email platform or CRM breaks your workflow. With Timetics AI V2, you can integrate directly with tools like Zapier and ActiveCampaign, so your booking activity triggers marketing actions automatically.

This helps users:

• Automate email follow-ups after a booking is made
• Sync booking data with CRMs or email tools in real-time
• Save hours of manual work and reduce the chance of human error
• Build smarter funnels using customer booking behavior
  

It bridges scheduling with your broader marketing strategy effortlessly.

17. Video conference tools for better collaboration

Online meetings are only effective if the tech works, and Timetics AI V2 makes it seamless. With built-in support for Google Meet and Zoom, you can attach video links directly to your bookings, no copy-pasting needed.

This helps users:

• Automatically generate video links during booking
• Avoid no-shows with built-in join links in reminders
• Keep everything in sync — time, location, and access
• Deliver a professional, frictionless meeting experience
  

From booking to video call — it’s a single, streamlined process.

🎥 See It in Action

Want to watch Timetics AI in real use? This quick walkthrough shows how the platform handles appointment scheduling, service bookings, team coordination, and more — giving you a complete view of its powerful features.

What’s coming in phase two: Built to scale with your team

Phase one laid the groundwork for powerful, flexible booking for individuals and small teams. But as your business grows, so do your scheduling needs.

Phase Two of Timetics AI V2 takes everything to the next level. For example, advanced booking flows for larger teams, group sessions, and high-volume operations. From round-robin logic to recurring group appointments, it’s designed for scale, speed, and structure.

Whether you’re running a sales team, hosting weekly training, or managing multiple departments, Phase Two gives you the systems to handle it all, without bottlenecks or burnout.

1. Team appointment scheduling (Many-to-One)

Perfect for businesses with multiple departments or service teams. This flow lets users pick a team, and the system assigns an available member automatically, making coordination effortless.

Key features:

• Team selection – Book with a department, not just a person
• Auto-assignment – Assigns meetings to available team members
• Secret event types – Keep internal or invite-only meetings private
• Multi-location support – Offer Zoom, Meet, phone, or in-person options
• Smart booking rules – Control notice periods, rescheduling, and buffer time
• Automatic timezone detection – Accurate for global teams
• Custom fields – Collect the info you need before each meeting
• Email/SMS notifications – Keep everyone informed instantly
• Payment integration – Accept payments directly during booking
• 3rd-party tool sync – Send data to CRM or automation tools seamlessly
  

2. Team booking (One-to-Many)

Built for group sessions, webinars, and training, this flow lets multiple participants join a single scheduled event. It’s ideal for recurring group meetings where attendee limits and automated management matter.

Key features:

• Group booking support – Host one session with multiple participants
• Attendee limits – Set maximum capacity per session
• Recurring sessions – Automate weekly or monthly group events
• Automated attendee tracking – No manual check-ins required
• Multi-location support – Offer sessions via Zoom, Meet, in-person, etc.
• Smart booking rules – Manage lead time, cancellations, and buffers
• Timezone auto-detection – Perfect for global attendees
• Custom form fields – Capture key attendee info
• Notifications & reminders – Keep participants informed
• Payment support – Accept payments during booking
• CRM & tool integration – Sync data with tools like ConvertKit, Salesforce, Pabbly
  

3. Round robin scheduling (Teams)

Designed for sales, support, and high-volume teams, this mode automatically distributes meetings across available team members, ensuring fair load distribution and faster response times.

Key features:

• Auto-assignment – Routes bookings to the next available team member
• Balanced workload – Prevents burnout and booking conflicts
• Fixed attendee option – Keep a specific member on all bookings if needed
• Ideal for shared team calendars – Great for inbound leads or demo calls
• Performance tracking – Monitor booking volume per team member
• Streamlined scheduling – No manual coordination needed

4. Service-based appointment booking

Built for growing service businesses, this advanced booking flow lets users sell more than just time, from bundled services to add-ons, flexible pricing, and custom fields. Ideal for agencies, studios, clinics, or consultants offering multi-layered services.

Key features:

• Custom durations & pricing – Set unique times and rates per service
• Add-on services – Let clients choose extra options during booking
• Guest email support – Clients can add others when needed
• Deposit payments – Collect partial payments upfront
• Timezone auto-detection – No confusion across regions
• Custom booking fields – Gather detailed info with form flexibility
• Service bundles – Sell packages or multi-session deals
• Discounts & coupons – Offer promos or seasonal pricing with ease
  

5. Payment gateway integration

Phase Two expands payment flexibility with even more gateways, making it easier to collect payments globally and meet client preferences.

Key features:

• Square integration – Accept card payments securely and instantly
• Apple Pay / Google Pay – Enable seamless mobile transactions
• Authorize.net support – Offer enterprise-grade payment processing

6. Calendar sync

Avoid scheduling conflicts by keeping all your calendars in perfect sync. Phase Two brings deeper calendar integration beyond Google.

Key features:

• Two-way Outlook sync – Sync meetings with your Outlook calendar in real time
• Two-way iCal sync – Keep bookings aligned across Apple and other calendar apps
  

7. Team member management

Simplifying access for team members is crucial at scale. Phase Two makes onboarding even easier with secure Google Sign-In.

Key feature:

• Google Sign-In – Team members can log in quickly using their Google account
  

8. Customizable booking forms

Timetics AI V2 introduces new widget customization options, so your booking experience matches your brand and style — wherever it’s embedded.

Key features:

• Layout selection – Choose how your booking form is displayed
• Theme selection – Match the form’s look to your site design
• Cover image upload – Add visual flair with built-in or custom images
  

9. Custom branding

Complete control over branding takes a step further in Phase Two. Now, your booking pages can live on your domain with zero Timetics branding.

Key features:

• White-label option – Remove Timetics branding for a thoroughly professional experience
• Custom domain – Host your booking pages on your own branded URL

10. Automation workflow for notification

Phase Two expands your communication capabilities with multi-channel automation — including SMS and WhatsApp-style confirmations. Stay connected with clients at every stage of the booking process.

Key features:

• SMS confirmations – Send instant updates via text or WhatsApp-style messages
• Custom notification schedules – Choose when messages are sent pre/post booking
• Multiple channels – Email, SMS, and more — all built-in
• Notification templates – Reusable messages for consistency
• Automation funnel – Map the complete booking communication journey
• Meeting reminders – Reduce no-shows with timely alerts
• Change notifications – Instantly inform clients about reschedules or cancellations

11. Analytics

Take the guesswork out of your scheduling strategy. Phase Two delivers sharper insights to help you optimize time, team usage, and bookings.

Key features:

• Popular time slot tracking – Know when clients are most likely to books
• Team performance reports – See who’s handling the most (or fewest) bookings

12. Marketing automation tools integration

Connect your booking activity with your marketing engine. With new integrations in Phase Two, Timetics AI becomes a powerful part of your funnel.

Key features:

• ConvertKit integration – Automate email sequences based on bookings
• Mailchimp sync – Add new clients to lists instantly
• Google Analytics – Track user behavior and optimize booking flows
  

13. Video conference tools integration

Phase Two expands your video meeting options by adding Microsoft Teams — perfect for corporate environments or hybrid teams.

Key feature:

• Microsoft Teams integration – Auto-generate meeting links for scheduled bookings
  

More to add to the list

We’re not stopping at bookings and automations — Timetics AI V2 is evolving into a fully customizable, scalable, and global-ready platform. Here’s what you’ll be able to do soon:

• AI feature: You’ll be able to use AI to automate booking logic, suggest optimal time slots, and streamline user experiences intelligently.
• Webhook/API Support: You’ll be able to connect Timetics seamlessly with your internal tools or third-party apps using powerful APIs and webhooks.
• Website creation: You’ll be able to generate your own branded booking microsite — no coding, no plugins, just a few clicks.
• Translation support: You’ll be able to offer a multilingual booking experience with built-in translation tools — perfect for global audiences.

What we’ve removed from version one

With Timetics AI V2, we’ve trimmed down a few legacy features to make the platform cleaner, faster, and more focused on what truly matters — appointments, services, and team scheduling.

Here’s what we’ve removed and why:

• Multi-tiered ticketing – This was originally part of scheduling, but it added unnecessary complexity for most users.
• Seatplan system – Useful for large events, but not practical for service-based bookings.
• Event management tools – We’ve shifted away from event hosting to focus entirely on smart, flexible appointment flows.
  

These changes make Timetics AI easier to use and more aligned with real business needs.

📚 Recommended Reading

Curious about why a dedicated booking system works better than event-heavy tools? Read our breakdown on booking appointment solutions vs. traditional methods to see how a focused approach leads to better results.

Final verdict: Why Timetics AI is the smarter choice for appointment scheduling

Timetics AI Version 2 is not just a UI update — it’s a structural upgrade.

You now get a truly service-focused, team-friendly scheduling platform that grows with your business. From solo coaches to customer support teams, from multi-service agencies to local clinics, Timetics AI adapts to how you work.

The best part? You’re not paying extra for every feature — group bookings, advanced payments, team logic, automations, and integrations are all built-in.👉 Explore Timetics AI Version 2 now — and build a better booking experience, your way.

🚀 Ready to Unlock More?

Take your scheduling to the next level with advanced features, team tools, and full customization. Upgrade today and give your clients the seamless booking experience they deserve.

Upgrade to Pro