Sumaiya Begum
According to Homebase, 51% of employees spend their time on low and even no-value tasks.
Managing time in the most productive way as technology advances has become an irreversible demand. People become more concerned about time and productivity and being unable to put your best foot forward can cost a lot!
While many people struggle to manage time effectively, this blog will explore the 7 best proven time management systems that can increase your workflows in no time!
Table of Contents
⚡ Discover Your best time management systems online
1. The Pomodoro Technique
Developed with the thought of Tomato-shaped time management, The Pomodoro Technique is one of the most effective time management systems since the late 1980s.
This technique involves breaking your work into 25-minute-long intervals in 5 different steps. You need to pick a task, set 25 minutes for focus working, take a 5-minute break after each slot, and take a long 15-30-minute break after 4-5 slots of focus working!
The founder of this most effective time management technique, Francesco Cirillo used to leverage this method in his student life. The technique was named after the Tomato-shaped kitchen timer in which every 25-minute focus working is known as a single ´Pomodoro´. This widely used technique can help people improve productivity allowing you to complete tasks in short.
🍬 Bonus: The Pomodoro timer, Topal, and Pomo focus are some of the best for using the Pomodoro technique.
2. Kanban
Originating from the manufacturing industry, Kanban is a visual workflow management system that is used by businesses the most.
Kanban time management technique uses cards and board to organize tasks and track their progress in different stages. Thus, it helps individuals and teams to visualize, track, and event prioritize their workflows.
🍬 Bonus: Monday, Nifty, Notion, ClickUp, and Asana are the best time management tools that use Kanban boards.
3. 1-3-5 rule
From household work to business management, the 1-3-5 rule is the easiest and simplest time management technique for all.
This rule allows users to prioritize tasks based on their importance and complexity. Thus, you can focus on completing various types of tasks each working day by maintaining consistency among them.
Here, you will prioritize completing complex and impactful tasks in a 1:3:5 ratio. You will complete one most important tasks while making progress on smaller and simpler tasks every workday. This allows you not to get overwhelmed by various types of work and complete tasks based on your priorities.
🍬Bonus: Hubstaff is known as a handy time management tool supporting the 1-3-5 rule.
4. Time Blocking
Have you ever felt like you have to pause every other minor task to finish a more important work?
Yes, this is called time-blocking in the time management systems. The technique suggests you schedule specific time blocks for a particular activity. So, when you set a time block for one task, you use your full concentration on it to bring quality!
It allows one to become an expert in time management, ensures work-life balance, and minimizes work stress!
🍬Bonus: Sunsama, ClickUp, and Clockify can be your go-to tools for using time-blocking time management techniques.
5. The FranklinCovey system
FrankingCovey time management system is a combination of Stephen R. Covey´s time management methodology and principles from the the book “The 7 Habits of Highly Effective People”!
This simple but effective technique emphasizes categorizing tasks with long-term goals. The most unique thing about this technique is that it reduces the risk of errors in a project by prioritizing tasks based on their importance.
So, when you set long-term goals for a project, divide the project into small tasks prioritize their effectiveness, and follow a daily track, it becomes easier to bring meaningful outcomes from what you do every day!
6. Agile Results
Agile results allow you to identify and set 3 tasks that you want to complete in a day, week, month, or year. It is one of the most flexible productivity maintaining time management systems for students, and professionals.
You set particular outcomes you want to achieve, match them with the results, and set another goal in a cycle. These techniques help you stay consistent in what you are planning to achieve and make efforts little by little.
🍬Bonus- ClickUp and Atlassian can be a suitable option for you to use tools for Agile results time management technique.
7. Bullet Journal
The Bullet Journal is a customizable visual task-planning system that combines calendars, to-do lists, and even journaling.
In this system, Bullet journal uses a rapid logging system, and symbols like dots (.), circles (◯), and dashes ( — ) to reflect individual tasks. People who appreciate creativity and hands-on task management find this method more useful for time management.
Here´s a real example of what time-blocking in Bullet journaling looks like—
🍬 Bonus- Trello is a useful tool for one of the useful tools for using Bullet journaling online.
💬 FAQs on Time Management
What are time management systems?
Time management systems are proven strategic method that guides one on how they should manage their time most effectively. There are various types of time management techniques that experts, businesses, and organizations follow to reduce workload, add quality, and maintain a helpful work-life balance.
What are the four D´s in time management?
The four D´s in time management systems are – Do, Defer, Delegate, and Delete. This encourages one to prioritize their task based on their importance, by avoiding tasks that bring less value.
What is the best Time Management Tool?
There are various time management tools one can use depending on individual preferences, budget, and task complexity. However, some of the best time management software are Asana, Trello, and Notion based on their trustable user reviews.
⏰ Save 10x of Your Time with The Power of AI
Managing time and work together can be complex. However, leveraging strategic time management systems and tools can help you get rid of this hassle and improve your productivity.
While every individual and business has different task complexity, utilizing other automated platforms like Timetics scheduling tools can help you fasten your work process. With the use of modern AI-powered advanced platforms, you can manage time, improve productivity, and drive more outcomes than before.
So, while you focus on time management employees or business, think about leveraging solutions that can boost your business performance. Leverage the magic of automation and artificial intelligence while the world is moving times faster than before!
